Department Awards for Degree-Seekers


Candidate Eligibility Form

Award and Disbursement Request Form: 2021-2022 Academic Year

Award and Disbursement Request Form: 2022-2023 Academic Year

Request New Item Type

USM Foundation Disbursement Request Form

Scholarship Retriever Department Request Form

Candidate Eligibility Form

Departments are highly encouraged to submit the Candidate Eligibility Form online to determine a student’s eligibility for a department award. An email response will be sent to the contact person within 5 business days.

The eligibility response will provide the following information:

  • Financial need: If the department’s scholarship criteria includes financial need, a response of “high”, “moderate” or “low” will be provided based upon the student’s FAFSA. This does not take into account other awards the student is receiving.
  • Eligibility to collect additional scholarship: Determined based on the current aid package. This will advise the department if the additional scholarship will impact aid the student is already receiving.

How Are Funds Applied from Department Chartstring?

The Office of Financial Aid & Scholarships will post the award directly to the student’s account. The funds will be debited from the department’s scholarship expense chartstring.

  • Fund: 1113
    Department: 1xxxx (depending on the department code)
    Progfin: 171
    Account: 7129900
    Proj Bus Unit: UMBC1
    Project: 00005145
    Activity ID: MAIN
    Res Type: FelSc
    Analysis Type: GLE

If the funding is from the USM Foundation, please submit the online USM Foundation Disbursement Request Form. The Foundation will wire the funds to UMBC. The department must then submit a financial services ticket to direct the funds to the correct chartstring. Please include a copy of your submitted DRF as backup to the Financial Services ticket.

If the funding is coming from a different source, the department must transfer funds timely via a journal entry. Scholarship expense (7129900) should be debited in the funding source and credited to the chartstring given above. More information can be found here.

Contact Information

If you have any questions about the process, please contact the Merit Scholarship Unit, at 410-455-3813 or via our contact form.